TRPC – Meeting Minutes – October 20th, 2018

October 20, 2018 | Cornelia Lang | Make A Comment | News

Date – October 15, 2018; Meeting held at 7 pm at Marsh house. 

Sponsors present: Lara, Cami, Chris, Kim, Molly, Bridget, Sarah, Amy, Cornelia

Members: Anna, Evelyn, Kyla, Sophie, Sophie, Charlotte, Jean (HM), Amelia, Alex, Rachel

Old Business:

Secretary’s Report

• Minutes were posted online after the last meeting (18 August 2018); minutes approved

Congratulations to those who passed certifications! Thank you to Sarah Shade and Grace Romanick for being examiners. Review of Certification roles (Examiner, Impartial Observer, Candidate, Parent). Thank you to Hansen family for hosting Sarah!

• Andria – C2
• Rachel – C2HM
• Jean – C1HM
• Bella – D3
• Evelyn – D2HM
• Sophia B. – D1

Clinic with Sarah Shade

• Feedback – positive , people enjoyed her emphasis on rider reflection
• Review Bent Creek Farm usage fees
  • No fee during 2017/2018
  • Met in August 2018 to revisit this –
  • During clinics taught by outside clinicians, $5/stall+trailer; $10/trailer for those who are not boarding at BCF
  • If you use stall, bring your own bedding, strip it, etc.
  • Stalls, paddock and rescue pasture available

Treasurer’s Report – Cami

• Financial Reporting System – TRPC is now on the new system! Should be much simpler.
• Annual report 2018
  • Status of any payments due to club and/or reimbursements
  • Final budgeting items were discussed
  • Clinic prices my need to increase in order to more often break even

New Business:

Policies at National Level, Guidelines at Local Level

• Policies are now at National level.
• We reviewed ours and decided on guidelines – Click here for TRPC Guidelines

Annual Report of Activities

• Lara presented a summary of the 2018 activities for TRPC – Click here for TRPC 2018 Annual Report of Activities

BCF Mounted Lesson planning

• Planning for Oct 27 (Erin), Nov 3 (Andria) – start late, Nov 11, Nov 17 (Andria)
  • Cornelia & Molly will work to coordinate
  • Potential riders: Alex, Rachel, Evelyn, Sophie, Sophie, Charlotte, Hana, Amelia, Jean, Bibi, others?
• November through February – we will take a break from group lessons

Budget 2019 

• Determine 2019 Sponsor Fee – $5
• Determine 2019 Member Fee – $80
• Motion Passes by consensus

Proposal of New Leadership Positions (DC-elect and Past-DC) 

• Motion to create a new officer role “DC-elect” and “Past-DC”
• DC Elect will start in 2020
• Members voted Yes on new leadership structure

Nominating Committee and vote

• Chris presented the slate of nominees: Lara Marsh (DC), Cornelia Lang (Treasurer), Chris Sharp (Secretary)
• Members voted and approved the new slate of officers – congrats!

Tack Sale and Work Day 

• Tack sale from 1-4 pm, drop off in morning at BCF, contact Chris with questions
  • List will be on the whiteboard, but will probably involve the following:
    • Weed wacking
    • Power wash the feed buckets and water tanks
    • Clean and condition lesson tack
    • Fix gate
    • Fence fixing
    • Clean mirrors
    • Spread magnesium & harrowing
  • Walking tacos will be available with various members providing

Group lessons in October/November

• Cornelia will be coordinating the group lessons at BCF on 10/27 (Erin) and 11/3, 11/10 and 11/17 (Andria)
  • Please let her know if you have preferences for lesson type, scheduling constraints, etc.
  • She’ll be contacting people through the FB messenger group and email to set the schedule

2018 Calendar (all HM topics are tentative; some will be taught by members):

• 10/20 – BCF Work Day/Tack Sale
• 10/27 – BCF Mounted lesson with Erin – HM topic:horse colors
• 11/3 – BCF Mounted lesson with Andria – HM topic:act out stable vices (Bibi)
• 11/3 – NCPR Regional Meeting
• 11/10 – BCF Mounted lesson with Andria – HM topic: measuring the height of a mount (Rachel)
• 11/13 – TRPC Unmounted meeting; Member topic: Leg anatomy (Jean)
• 11/17 – BCF Mounted lesson with Andria – HM topic: noticing signs of distress in a mount
• NO LESSONS 11/24
• 12/18 – TRPC End of Year Celebration

Next Meeting:  November 13, 2018, 7pm (sponsor meeting will be training on USPC website)